What Is Certified Mail USPS? (All You Need to Know)

What Is Certified Mail USPS

Wondering what certified mail USPS is and how it can benefit you? We got you covered! This blog post will explore everything you need to know about certified mail, including what it is, how it works, and its advantages over other mailing options. So, if you want to learn more about certified mail and its benefits, read on!

What Is Certified Mail at USPS?

Certified Mail at USPS is a service that helps you send important mail securely and with proof of delivery. When you use Certified Mail, you get a tracking number that lets you check where your mail is at any time. When your mail is delivered, the recipient will need to sign for it, which gives you proof that they received it. 

For example, let’s say you need to send a legal document to someone. Using certified mail USPS ensures that it gets to them safely, and you can prove that they received it. Or, if you’re sending a valuable item, like a piece of jewelry, you can use certified mail to make sure it gets to its destination without any issues.

Overall, certified mail is a great way to add an extra layer of security to your important mail, and it’s easy to use through USPS.

Why Are the Benefits of Using Certified Mail at USPS?

There are several benefits to using certified mail over regular mail when using USPS. Here are some of the most significant advantages:

  1. Proof of delivery: With certified mail, you’ll receive a record of delivery that includes the recipient’s signature, which can serve as legal evidence if needed.
  2. Tracking: Each piece of certified mail is assigned a unique tracking number, so you can check its status at any time and be aware of its location.
  3. Security: Certified mail is handled with more care and security than regular mail, reducing the likelihood of loss or damage.
  4. Peace of mind: Using certified mail provides an added layer of assurance that your mail will be delivered on time and securely.
  5. Legal compliance: Some legal documents require proof of delivery, and certified mail is an accepted method of satisfying this requirement.

Overall, compared to regular mail, Certified Mail provides additional security and peace of mind. Regular mail does not offer proof of delivery or a record of who signed for the item, and it is more susceptible to loss or damage in transit. Certified Mail, on the other hand, ensures that your item arrives at its intended destination and that you have a record of the delivery for your records.

When Should I Use Certified Mail at USPS?

The best case to use Certified mail USPS is when you need to send important or sensitive documents or valuable items that require proof of delivery. This includes sending legal documents, confidential information, valuable items, government applications, or any time you want proof of delivery. 

How Much Does It Cost to Send Certified Mail?

As of 2023, the base price for Certified Mail service starts at $4.15. Plus, you’ll need to add the appropriate postage for your package. Once you combine those rates, you’ll get your estimated total.

How Do I Send Certified Mail via USPS?

To send Certified Mail via USPS, follow these steps:

  1. Fill out the form: Start by filling out a PS Form 3800, which is available at your local post office or online at USPS.com. The form requires the recipient’s name and address, along with your own return address. You will also need to select the type of Certified Mail service you require, such as Certified Mail with Return Receipt, Certified Mail Restricted Delivery, or Certified Mail Adult Signature Required.
  2. Pay for the service: You can pay for the Certified Mail service at the post office or online through USPS.com. The cost of the service depends on the type of Certified Mail you choose and the weight of your package or document.
  3. Mail your item: Once you have filled out the form and paid for the service, you can mail your item to any USPS location. Be sure to affix the Certified Mail label to your item and keep the receipt as proof of mailing.

How Do I Track Certified Mail Delivery at USPS?

To track your certified mail delivery at USPS, follow these steps:

  1. Go to the USPS website and enter your certified mail tracking number in the “Search or Track Packages” search bar.
  2. Click on the “Search” button.
  3. The next page will display the status of your certified mail delivery. It will show you the current location of the package, as well as the expected delivery date and time.
  4. If you have signed up for notifications, you will also receive updates about the delivery status of your certified mail.
  5. If your certified mail has been delivered, you will be able to view the delivery information, including the date and time of delivery and the name of the person who signed for it.

Alternatively, you can track your package by contacting USPS Customer Care Center and providing them with the unique tracking number.

Lastly, mailers who provide e-manifests to the USPS can retrieve the delivery status by requesting a bulk electronic file transfer.

Is Certified Mail Eligible for a Refund? 

Certified Mail is eligible for a refund in certain cases. 

Suppose you have not received the receipt and verification for your Certified Mail within 30 days of sending it, but you know that your package has been delivered. In that case, you may be eligible for a refund of the service fee (excluding postage). 

However, USPS does not offer a refund for Certified Mail service if a delivery attempt was made, but the item is undeliverable.

To learn more about refund eligibility and the refund request process, you can visit the USPS website or contact your local Post Office.

What If the Recipient Can’t Receive Certified Mail?

If the recipient is unable to receive Certified Mail, the mail carrier will leave a delivery notification with instructions for the recipient to pick up the mailpiece at their local Post Office.

Can I Combine Certified Mail with Other USPS Services?

Yes, you can combine Certified Mail with other USPS services such as;

  1. Restricted Delivery, 
  2. Adult Signature Required, 
  3. Adult Signature Restricted Delivery.

Can I Use Certified Mail for International Packages at USPS?

Unfortunately, Certified Mail service is available for domestic First-Class Mail or Priority Mail sent within the United States only.

However, USPS does offer another service for international mail that provide similar features, such as Registered Mail International. Similar to Certified Mail, it provides proof of mailing and proof of delivery for international packages.


Certified Mail can give you peace of mind when sending important documents or items. By using this service, you can ensure that your mail is tracked and a delivery record is available for your reference. So, if you are sending something that needs to arrive at its destination on time and security is a priority, using Certified Mail could be the right choice for you.

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